New EU legislation requires stronger female representation on corporate boards. Here are ways to navigate the transition.

With increasing legislation mandating board diversity, such as quotas, organizations are under pressure to appoint more women to their boards. Rather than viewing this as just a compliance requirement, boards and organizations should recognize it as an opportunity to gain a competitive advantage. Adding a woman to a traditionally male-dominated board should not merely fulfill diversity objectives; it should result in better decision-making and performance.

Anyone who has served on a board can tell you that the appointment of a new member can significantly shift board dynamics, potentially posing a challenge to existing trust and relationships. As someone who has often been the only woman on the board, I can attest to the unique challenges and rewards of navigating those dynamics. But, as the founder of The Boardroom, the first private club for women executives who aspire to be board members, I’ve also seen firsthand how diverse boards can drive success. Well-managed diversity at the board level brings fresh ideas and new ways of thinking. It can help organizations innovate, improve performance, and stay ahead of their competitors.

How can boards and organizations most effectively navigate these necessary changes to their advantage? The key to success is ensuring a smooth integration process for new members and fostering an inclusive atmosphere of openness, respect, and collaboration. This process should be led by the board chair, supporting the integration of new members in a way that transforms board dynamics and turns diversity into a strategic asset.

1. Build trust early

Trust is the foundation of any high-performing board. Building trust must be the priority when a new member joins, particularly the first woman on a traditionally male-dominated board. It’s essential for sitting members to demonstrate respect for her expertise, perspective, and experience. Trust building isn’t just a matter of good intentions – it’s a deliberate process that requires attention and effort. For sitting members, this means offering support by actively listening to the new member’s ideas and giving her space to contribute meaningfully. One of the board chair’s key responsibilities is setting a welcoming and respectful tone from the outset. For the new appointee, establishing credibility within the existing dynamics is crucial, and that starts with being recognized for the value they bring. This early trust-building effort will create a strong foundation that can reduce friction later. Proactively taking steps to establish trust from the beginning, rather than allowing it to develop passively, is essential to fully harness the benefits of diversity.

2. Encourage diverse perspectives

Adding a new member is not just about filling a seat; it’s about infusing the board with a variety of viewpoints and fresh ideas that bring additional value and impact. Through effective inclusive practices, diversity, whether based on gender, background, or experience, can challenge the status quo and encourage more creative solutions. This leads to deeper, more insightful discussions that improve decision-making. One of the greatest benefits of diversity is that it promotes healthy disagreement. When people bring differing perspectives to the table, it challenges assumptions and pushes the board to explore issues more thoroughly. Sitting members should view the new appointee’s opinions as an opportunity for growth and learning rather than a challenge to their authority or approach. The board chair plays an essential role in fostering a healthy culture where diverse and different viewpoints that might run against the grain are actively welcomed and encouraged. In this way, members collaborate to tackle challenges from multiple angles, giving the board a better chance of anticipating issues, finding creative solutions, and positioning the organization for long-term success.

“One of the greatest benefits of diversity is that it promotes healthy disagreement. When people bring differing perspectives to the table, it challenges assumptions and pushes the board to explore issues more thoroughly.”

3. Ensure inclusive dialogue

All members should feel comfortable speaking up, particularly those new to the group. However, it is only natural that, in the early stages of integration, a new member may feel hesitant about contributing, especially if the established dynamic does not feel inclusive. Sitting members should consciously create a welcoming and professional environment and encourage open, inclusive, and free dialogue. This sends a strong signal that everyone – including the new appointee – has an equal opportunity to contribute. The board chair is responsible for actively managing the tone of meetings and must ensure that no one dominates the conversation and that everyone’s contributions are acknowledged. If a new member’s voice is overlooked or interrupted, the chair has a duty to step in and correct the dynamic. If the chair doesn’t act, others should.

4. Address bias and foster respect

Implicit biases – often unconscious – can influence how board members perceive and evaluate one another. These biases may manifest in subtle ways, such as dismissing certain viewpoints or failing to recognize the value a new member brings to the table. Sitting members must proactively identify and address any biases that may hinder the new member’s ability to contribute fully. Ask yourself: What are my own biases? How do they affect the way I view and interact with other board members? Do I treat certain board members differently? If so, why? By exploring and challenging our biases, we can seek to minimize their impact on board activities and discussions. Adding a new member allows us to run a diagnostic on our own biases and to work harder to ensure they do not influence our behavior and decisions.

5. Support integration

While trust and respect will develop over time, the board may require additional – and more structured – support and processes to integrate new members effectively. Informally, it’s important for sitting members to be proactive in mentoring the new appointee and providing guidance, particularly in the early stages of their tenure. More formally, consider pairing the new member with an experienced mentor on the board or involving them in strategic discussions to ease their transition and ensure they feel part of the team. By actively supporting their integration in informal and formal ways, the board not only helps the new appointee succeed but creates a stronger environment for performance that can benefit more fully from a broader pool of expertise.

The first woman on your board isn’t just a trailblazer – she’s the catalyst for a future where inclusive leadership and decision-making become a competitive advantage. The boards that understand and act on this opportunity by proactively welcoming and integrating new members will reap the greatest rewards.

Read the original article here.